Registration Policies

We want Camp Fresh Roots to be an amazing experience for all of our campers. Please contact our camp team at camp@freshroots.ca or call 778-764-0344 if you have any questions or concerns.

Sliding Scale

Camp Fresh Roots offers sliding scale fees so every camper can afford camp. Please read through the following descriptions to decide what level is right for your family. Paying the most you can afford helps us cover the costs of the camp, hire and train experienced staff to care for your campers, and continue to provide sliding scale options for families who need it. If you are “between levels”, or can afford more, there is an option to add a donation at checkout. If the Seed level would be a hardship, please email us at camp@freshroots.ca; some additional campership funding is available.

Fruit

Our family…

• can comfortably meet our basic needs (food, housing, transportation).
• owns or leases a car.
• owns our home -or- rents a higher-end property.
• has regular access to extended health care benefits (dental, vision, etc.).
• works -or- does not need to work to meet our needs.
• can afford an annual vacation or other regular travel.
• can eat out, buy new clothes, go to the movies or other entertainment, or similar items each month.

Flower

Our family….

• might have some stress about meeting our basic needs but still regularly meets them
• has some debt but still can afford our basic needs
• rents a mid-range apartment
• is employed.
• has access to transportation.
• buys some new things and thrifts for others.
• can take a vacation every few years without a financial burden.

Seed

Our family…

• frequently has financial stress and sometimes does not meet our basic needs.
• does not have stable transportation.
• rents lower-end housing, lives with other people out of necessity, or our housing is unstable.
• is unemployed or underemployed.
• has no or very little expendable income.
• rarely buys new things because we can’t afford them.
• cannot afford to take vacations

This scale is a modification of the work of Alexis J. Cunningfolk

Age

Our camps are designed for campers ages 5-12, or entering grades 1 through 7. 5-year-old campers must have completed Kindergarten.

Most sessions are open to campers ages 5-11. 12 year old campers can join these programs (please contact us to register), but we strongly recommend they register for the age restricted programs, as those programs will be tailored to their interests and developmental needs.

August Full Week Camps at David Thompson are age restricted to campers ages 5-8 or 9-12. Campers must be the minimum age (5 or 9) on the first day of the programs.

Returning campers entering grades 6-8 can apply for the LEX (Leadership Experience) program, and then become camp volunteers.

Wait List

Is your favourite camp full? Join the wait list for free! If a space opens, you will receive an email with a link to register. We reserve the right to prioritize siblings of registered campers or campers who are not registered in another camp session.

Cancellations

Should we need to cancel a camp session, we will notify families no later than one week before the session starts. If we cannot place your camper in another suitable camp session, we will refund the full camp fee. If we need to cancel part or all of a camp session at the last minute due to Public Health Orders, dangerous weather, or other unforeseen circumstances, we will place your camper into another session or refund the camp fee for the days cancelled.

Refunds

If your camper is unable to attend camp, please let us know as soon as possible. Refunds are available as follows:

• Before June 1: Full refund, minus $25 administration fee (fee waived if cancellation is within one week of purchase)
• After June 1 until one week before start of camp session: 50% refund, minus $25 admin fee*
• Less than 1 week before camp session: No refund.*

*If we can fill the slot from our waiting list, we will issue a full refund, minus the administration fee.

If your camper cannot attend two or more days of camp due to illness we will offer a limited credit to be used toward next summer.

No refunds will be offered for missed days in a camp week other than for illness.

Need to change weeks? Let us know at least two weeks before the start of the first session involved, and we will move your camper if space is available.

COVID-19

We once again look forward to Camp Fresh Roots being safe and joyful place for campers to get outdoors and play this summer. We will be following all public health guidance as outlined by the BC CDC. Please see your camp info packet for more details.

Extreme Weather Conditions

We’re prepared for the unexpected. We follow the guidance of our Heat Policy and Air Quality Policy to keep your campers safe during extreme weather events.

Non-Discrimination and Accessibility

Camp Fresh Roots does not discriminate against individuals on the basis of race, colour, sex, gender identity or expression, sexual orientation, family make-up, religion, or national and/or ethnic origin in the administration of its educational policies, admissions policies, employment policies, scholarships, programs and activities.

Camp Fresh Roots is hosted on a working schoolyard farm and forest! That means we’ll be digging in the soil, using hand tools, looking for bugs, peering at plants, and moving through the sometimes narrow paths and uneven surfaces you’d expect to find between garden beds and forest paths. We will also be preparing and eating food together!

You are welcome to visit the David Thompson farm with your camper at any time, and we’re happy to arrange a time to visit Suwa’lkh.

While we will do our best to accommodate campers of all abilities, we do not have on site medical personnel, nor are we able to provide on-on-one aides for campers. Campers are welcome to bring their own aides, translators, or other support people. Please contact our camp team at camp@freshroots.ca or call 778-764-0344 if you have any questions or concerns.