Family Experience Policies

COVID-19 Safety Policies

In order to make sure our Experiences are safe and fun for our staff and your family, we will be requiring all participants to follow these safety policies.

• Group Size and Make-up
  • Each family group must be no larger than 6 people, and all group members must be from the same household or “quarantine bubble”.
  • At least one responsible adult aged 19 or older must be part of the group. Programs are for adults and children alike, and adults are expected to participate in activities and assist their children as needed to maintain physical distancing and other safety precautions.
• Health Screening
  • Upon arrival, a responsible adult will be required to answer the following questions for the family:
    • Does anyone in the family have, or had within the last 3 days, a cough, fever, or any signs of cold, flu, or COVID-19?
    • Has anyone in your household, whether they are here today or not, travelled out of the country in the last 14 days?
    • Has anyone in your household, whether they are here today or not, had close contact with someone diagnosed with COVID-19 within the last 14 days?
  • If any of the answers to the questions are “yes,” the program will be cancelled and either rescheduled or refunded. If you know your family will not pass the health screening, please contact us before arriving to the site so we can reschedule you.
• Hand Hygiene
  • All participants will be required to wash their hands with soap and water for at least 20 seconds (preferred) or use approved hand sanitizer upon arrival, when switching activities, before and after eating/drinking, after using the washroom, and before leaving
  • Adults will be expected to assist children in proper handwashing.
• Physical Distancing and Mask
  • All participants agree to maintain, and help their children (and parents!) maintain, physical distance of 2 meters (6 feet) from Fresh Roots staff or others on the site outside of their household
  • Fresh Roots staff will wear face coverings whenever possible. Adult participants are encouraged to wear face coverings. Face coverings should not be worn by children under 2 years of age; older children may wear face coverings at the discretion of their adults. Remember: My mask protects you; your mask protects me!
• Spacing of groups on the site
  • When multiple family programs or our Farm Team are on site, we will take care to keep groups in separate areas of the site as much as possible. This may mean waiting to use certain areas, or not getting to visit all activity stations.
  • Our sites are on school campuses, so school personnel or neighbors may be present on the site. Educators will help families maintain distance from other people.
• Cleaning and Sanitation
  • All commonly-touched surfaces will be cleaned and sanitized using an approved sanitizer before and between uses by families, including tools, sinks, and tables, as well as at the end of the day. This may mean a delay in using certain tools until they can be appropriately sanitized.

Sliding Scale

Our Family Experiences are available on a sliding scale to allow as many families as possible to take part! Please read through the following descriptions to decide what level is right for your family. Paying the most you can afford helps us cover the costs of the camp, hire and train experienced staff to care for your children, and continue to provide sliding scale options for families who need it. If your family needs financial support, select the “Full Cost” option for your family size, and use coupon code SEED at checkout for a 20% discount.

Generous

Our family…

• can comfortably meet our basic needs (food, housing, transportation).
• owns or leases a car.
• owns our home -or- rents a higher-end property.
• has regular access to extended health care benefits (dental, vision, etc.).
• works -or- does not need to work to meet our needs.
• can afford an annual vacation or other regular travel.
• can eat out, buy new clothes, go to the movies or other entertainment, or similar items each month.

Full Cost

Our family….

• might have some stress about meeting our basic needs but still regularly meets them
• has some debt but still can afford our basic needs
• rents a mid-range apartment
• is employed.
• has access to transportation.
• buys some new things and thrifts for others.
• can take a vacation every few years without a financial burden.

Seed

Our family…

• frequently has financial stress and sometimes does not meet our basic needs.
• does not have stable transportation.
• rents lower-end housing, lives with other people out of necessity, or our housing is unstable.
• is unemployed or underemployed.
• has no or very little expendable income.
• rarely buys new things because we can’t afford them.
• cannot afford to take vacations

This scale is a modification of the work of Alexis J. Cunningfolk

Cancellations

Should we need to cancel a Family Experience, we will notify families no later than one week before the session starts, or as soon as possible in case of emergency. If we cannot reschedule your family to a different day, we will refund the full fee.

Refunds

If you need to cancel or reschedule, please let us know as soon as possible. We can provide a refund, minus a $10 cancellation fee, for programs cancelled at least two weeks before the date of the program. If you cannot attend due to illness or COVID-19 isolation requirements, we will transfer you to a later date or provide a full refund. We cannot provide refunds for other reasons within two weeks of the program.

Non-Discrimination and Accessibility

Camp Fresh Roots does not discriminate against individuals on the basis of race, color, sex, gender identity or expression, sexual orientation, family make-up, religion, or national and/or ethnic origin in the administration of its educational policies, admissions policies, employment policies, scholarships, programs and activities.

Camp Fresh Roots is hosted on a working schoolyard farm and forest! That means we’ll be digging in the soil, using hand tools, looking for bugs, peering at plants, and moving through the sometimes narrow paths and uneven surfaces you’d expect to find between garden beds or on forest trails. We may also be preparing and eating food together! We will do our best to accommodate of all abilities; please contact our camp team at camp@freshroots.ca or call 778-764-0344 if you have any questions or concerns.